TS-SIS Serials Exchange of Duplicates

From Carol Avery Nicholson



TS-SISer's

The TS-SIS Serials Committee meeting will include a report and discussion on the TS-SIS Serials Exchange of Duplicates. This popular (and profitable) service has been around for many years, and has reached a point of maturity that requires a fresh look.

Please see the attached annual report and list of topics submitted by Bonnie Geldmacher, Chair, Exchange of Duplicates Committee. Bring a copy to the Serials Committee meeting at AALL, so that you can participate in a lively, and informed, discussion of this service.

If you are not able to attend the meeting, feel free to send your comments in advance to Bonnie at GELDMACHERB[youknowwhattodo]lawgate.byu.edu.

Hope to see you in New Orleans!

Thanks,
Carol


AMERICAN ASSOCIATION OF LAW LIBRARIES
TECHNICAL SERVICES SIS
COMMITTEE ON EXCHANGE OF DUPLICATES
ANNUAL REPORT

NEW ORLEANS, LA
JULY 2007


The 2006/07 serials exchange of duplicates took place in December 2006 and in June 2007. Forty-two libraries participated, which is a decrease of 6 libraries from last year. Of the 42 participating libraries, 37 submitted a list of duplicates to include in the exchange. The total number of issues offered in the fall was 9,649. The total number of issues offered in the spring was 12,003.

At the 2006 annual meeting in St. Louis, it was recommended that the exchange take place twice a year instead of once a year. In response, an exchange took place last fall. Participants responded positively, so the exchange will now take place semi-annually rather than annually.

Each time the exchange takes place, new titles are added to the authority list. It currently contains 2,073 titles. Several of the titles were suggested by previous and current participants. Other titles were obtained from the serials section of Technical Services Law Librarian.

The most popular titles offered in the June 2007 exchange in order of frequency were ABA Journal, Harvard Law Review, Journal of Legal Education, Yale Law Journal, Columbia Law Review, Law Library Journal, AALL Spectrum, California Lawyer, Michigan Law Review, and Texas Law Review.

One improvement made this year was additional download links to the master list. The master list was available online, in a PDF format, and in an Excel format. A secondary list, comprised of titles not in the authority list, was also available online and in a PDF format.

Thanks to all who participated in the exchange and to the computer programmers at Brigham Young University.

Respectfully submitted,


Bonnie Geldmacher
Chair, Exchange of Duplicates Committee, 2006/07
Technical Services/SIS



POSSIBLE EXCHANGE OF DUPLICATES TOPICS
FOR DISCUSSION AT THE
2007 AALL ANNUAL MEETING

NEW ORLEANS, LA
JULY 2007


1) Shipping and Handling - United States Postal Rates recently changed. In the past, it has been generally understood that participating libraries would absorb the cost of postage and handling to mail requested items. In lieu of the increasing costs, do we need to start charging for postage and handling? If so, any suggestions on how to do so?

2) Registration fee of $30.00 - Do we need to continue to charge $30 to participate? In the past, this fee was used to print lists and mail them out. Now that the list is online, should the price be reduced? This money is used as revenue for TS-SIS. It is also equivalent to purchasing one or two issues obtained through the exchange while most libraries receive much more than one or two issues.

3) Secondary List - Is the secondary list useful. It allows a participant to submit all items rather than just items included in the authority list.

4) Standardization of Submission - Any suggestions on how we can standardize how items are submitted? It is very time consuming to edit submissions so that they will be accepted by automation.

5) Time Line - Is it working well to have the exchange at the beginning of December and the beginning of June? Is one week long enough to search the master list and to prepare requests for the exchange?

6) Publicity - We have been sending one e-mail to each institution to advertise the exchange. Should we send an e-mail to all AALL members, only TS-SIS members or continue as we have? Does anyone know if we have access to AALL e-mail addresses rather than manually going through the AALL Directory or manually through the section membership directories?