Tuesday, July 17, 2007

Heads of Cataloging in Large Libraries

Ann Sitkin chaired this meeting. We began with the round robin.

  • Chris Tarr of University of California reported that Bill Benemann, former head of technical services, has moved into a new position as archivist for the law school, a position in the library. Chris has become head of cataloging. The news at Berkeley is that they will soon be moving from OCLC to RLIN; that they are reconsidering their decision not to buy the MOML records, and that they are planning how to eventually reclassify the pieces of the collection (Oceania, Africa, Latin America, Canada and Europe except for Germany and France) that remain in the LA County schedule.
  • Jean Pajerek of Cornell said that Cornell is reclassifying their old JX collection; that they are planning to move from RLIN to OCLC, and that Jean asked on the TS list which libraries were planning to use the new OCLC institutional records. She posted the responses on the list. RLIN will be no more as of August 31.
  • Pat Sayre-McCoy of the University of Chicago said that they are renovating, and will lose 45% of their stack space. This means that they are discarding, weeding, and sending things to storage. Some of their discarded larger sets are going to the Law Library Microform Consortium.
  • Suzanne Graham is the new head of cataloging at the University of Georgia Law School Library, replacing Beth Geesey Holmes. She is working with the workflow, and also sending authority records to LTI.
  • George Praeger of New York University Law School Library reported that they are still buying as much foreign material as domestic. This has implications for staffing, since they work they have requires professional workforce rather than clerical, but clerical is what they have.
  • Hofstra reported that they are moving from DRA to III, and reclassifying their federal documents, thousands of titles, from SuDoc numbers to LC classification.
  • Grace of Columbia University Law School Library reports that Robert Rendell, their serials librarian, has accepted a job as a serials librarian at the Main Library, which leaves them with an open position. Their head of special collections has retired. Since there is some uncataloged manuscripts, the director wants to create a one year temporary rare book cataloging position to deal with these materials. They have moved from RLIN to OCLC as of July 1, with some CJK implications. They will do all copy in their local system, and all original cataloging in OCLC.
  • According to Susan Karpuk of Yale University Law Library, their budget has remained the same, they have infinite offsite storage, and they are busy acquiring other collections.
  • Yael Mandelstam of Fordham noted that they discovered boxes of historical Fordham Law School photographs, which they are digitizing. They are still in the conceptual stages, but they plan to design the database to store the digitized photos, and it's a lot of fun.
  • Ming Lu of the Los Angeles County Law Library reported that they are reorganizing, which is resulting in lots of weeding. they have three projects in the new future. They are moving to OCLC; they are moving from Voyager to III; and they are reclassifying their collection from LA County into LC. (!!!) The new director decided this, and it will be outsourced. Half of their 800,000 collection is not on-line.
  • Terry Saye of the University of North Carolina at Chapel Hill Law School noted that they are putting Endeca on top of their III catalog so that they will be able to search the Duke and NC State catalogs from theirs. They're also in the midst of a building expansion, and may be digitizing the 4th circuit records and briefs. They'll be looking to Duke to help. but they're currently shut down or a renovation, so that may take some time.
  • According to Judy Vaughn Sterling, the University of Pennsylvania Law School Library will be switching from RLIN to OCLC. The Law School has taken half of one floor from the library for their own purposes. The Law Library is undertaking a huge weeding project, both due to lack of space, but also due to the new Collection Development librarian. They've been weeding, cutting subscriptions, and not buying much. A new contract for the support staff is causing some trouble, as people are now put into a higher classification, yet there is still need for clerical level work to be done. the director is uncomfortable with paying higher level salaries for lower level work. Richard Amelung recommended Better World Books as a cost effective and responsible way to dispose of books from weeding projects.
  • Kathy Winzer of Stanford reported that the Stanford Law Library is still renovating, one floor at a time. The new renovations give some technical services office space to faculty support. This arrangement is not ideal, since that space is between two library offices, meaning that book trucks will need to be rolled through the faculty support office daily. The Library also lost its Open Reserve Collection space. This was a heavily used collection that will now be shelved in amonst the general collection. They are weeding heavily, and Google is digitizing their materials. they have lost the Technical Services librarian, and along with that, the Technical Services department. This may work well eventually, but at the moment they are struggling with coordination issues. They've moved to OCLC, which was easy. They're still reclassifying.
  • Michael Maben of the University of Indiana at Bloomington Law Library reports that they have also lost space to the law school in a renovation --10 % of their space. They are sending many things off to storage. They are also digitizing.
  • Susan Goldner, of the University of Arkansas, Little Rock, reported that UALR has a larger acquisition budget, which is leading to space problems. They have installed compact shelving, and are also weeding. They are thinking about moving to having a vendor do authority control.
  • Richard Amelung, of St. Louis University Law Library, reported that the law school is currently in the midst of an enormous 41 month renovation project which will give the law school a new classroom building, but will not add any space to the library. He noted that St Louis U is the coordinator of the OCLC NACO law funnel, which may be of some interest to new OCLC libraries. Richard also noted that there are lots of new sets of records -- the Trials records, and the records for the Readex Serials Set, which are going to makethe MOML records look very small. There was some discussion (Yael Mandelstam is also interested in this) about having the authority work done before we all load the records so that it only needs to be done once.
  • Richard Paone, of Dickinson Law Library (the law school for Penn State) mentioned that they are moving from III to Sirsi. The move is messy, but okay. They are reclassing their JX collection, including many formely unclassed materials
  • Ellen McGrath of the State University of New York at Buffalo Law Library mentioned that they are sending materials out to storage and reroofing, which requires that they empty the 7th floor. They continue to reclass in house, as they have been doing since 1993. They've stopped binding as a cost-saving measure.
  • Rhonda Lawrence, of the University of California, Los Angeles mentioned that they end some 6,000 Arabic records out to OCLC Techpro, which has been okay, but not great. The records are fine, but there have been lots of local processing issues. they have a new head of technical services. Rhonda also mentioned that the 10 campus UC system is engaging in a project to replace the aging Melvyl union catalog with a new WorldCat local catalog.
  • Ann Sitkin of Harvard reported that they have taken a 10% hit in their budget, which is resulting in smaller expenditures. They are getting rid of looseleaf services, CCH products, multiple copies, stuff that's online. So far the faculty seems okay about it. The Dean took over half of the third floor, and will take more. All this has been demoralizing. They are moving to OCLC, where they wil have institution records. Google digitization will start next week.

Rhonda Lawrence, Chair of TS, recognised Ann Sitkin and Kathy Winzer for all the work they've done (Kathy as CC:DA rep, and Ann as chair of the Working Group on Description) and Jean Pajerek, Chair of the Cataloging and Classification Standing Committee, as well.

We discussed our Big Heads statistics. We decided that we should only count authority records that we create (either locally or for NACO) and discussed how to count e-resources. Judy will look over the format and send out questions for review.

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